GROUP LEADERS
Group Leaders
Interested in leading your own group for an Esperanza service trip? We are currently accepting groups of 2-50 people for 2023 trips. We work with groups from around the world who are schools, universities, churches, businesses, friends, and family. We are so grateful for your hearts of service, and thank you for introducing more people to the mission of Esperanza. Below you will find all the resources you need to plan your Esperanza volunteer group trip.
To book an Esperanza trip please email our program director where you'll reserve a date, then receive the questionnaire, contract, and deposit invoice.
Group Resources and Information
Getting Started
Group Leader Planning Handbook
Contains a trip planning timeline, worksite safety, staying at the posada, map and directions, a sample trip, packing lists, travel insurance, and more
Trip Planning Timeline Overview
Group Registration
Group leader connects with Esperanza's program director to decide trip dates, then completes the questionnaire, contract, and submits deposit to confirm trip!
Secure Transportation
Groups secure their own transportation reservations for their trips such as airline tickets, rental vans, minibuses, etc.
Secure Details
Solidify your participants and have them verify travel documents and purchase international medical insurance. Create plan for group meals.
Meet with Your Group
Begin regular group meetings. Learn about Esperanza's philosophy and program, as well as issues and culture in the Tijuana border region.
Confirm Trip Details
Confirm your trip details with Esperanza's program director: details such as group numbers, arrival and departure times, quarantine plan, etc.
Final Payment
Make final payment which is due 30 days from your trip's start date.
Forms
Collect medical and liability forms and travel insurance information from each group member. Distribute packing lists.
Enjoy Your Trip!
Upon arrival, give copies of each person's medical and liability waivers to Esperanza's Volunteer Coordinator. And then ENJOY YOUR SERVICE TRIP WITH ESPERANZA!!
Surveys
Before departure, have your group complete the Post Trip Reflection Surveys- found at the bottom of the "For Volunteers" page and your group leader survey at the bottom of this page.
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Thank You Group Leaders!
Health and Safety
International Insurance
See what we require for international travel and medical insurance
Our Security Manual
Planning for emergencies, security, and printable contact wallet cards.
Volunteer Waivers
Our volunteer medical and liability waivers
Planning Documents
Activities List
Extra opportunities for you and your group. In English and Spanish.
Meals Menu
If your group is doing a prepared meal or two. In English and Spanish.
Media Packet
Resources and presentations to use and share with new interested volunteers
Packing Lists
For volunteers, group leaders, and bringing emergency first aid kits.
Travel Resources for Entering Mexico
How to Apply for a Passport
See also how to get a passport in a rush
Crossing Into Mexico Resources
See also the Group Planning Handbook
Mexican Tourist Cards (FMM)
Info on "FMM" Cards/ Tourist Visas
Travel Requirements
Info on international travel
U.S. Department of State
Mexico Travel Information
Post Trip
